As a small business owner, your days can often be full. To manage distractions more effectively and boost focus more efficiently, adopt habits to manage distractions more efficiently and focus more efficiently.
Tools like scheduling software, email auto-replies and an all-in-one CRM like Hatchbuck can help you maximize the use of your time as a small business owner. Here are our favorite strategies for effective time management as a small business owner:
Prioritize Your Tasks
Prioritization is one of the key skills for business owners. Prioritizing allows you to tackle the most pressing work first and meet deadlines while also making sure you’re working on what matters for your organization.
Similarly, if a coworker regularly calls, emails or visits your office with non-urgent matters at times when you need to focus on work-related matters, set aside a specific time and place for these conversations; consider asking them to call after hours or on Sunday when you are free instead.
An effective method for prioritizing projects and goals is “chunking”, which allows you to better manage your time and boost productivity.
Block Out Time
As a small business owner, you likely juggle multiple areas of responsibility. Prioritizing your to-do list and setting time blocks can help ensure you focus on tasks with greater priority while still accomplishing everything that needs to be completed.
Reporting tasks and estimating their duration are integral parts of time blocking, otherwise you could over or underestimate how long projects take to finish and end up having to adjust your schedule as new obstacles appear.
Use the Eisenhower matrix to assist in prioritizing tasks and deciding which are most pressing. Consider grouping similar tasks together such as email or errands in order to reduce context switching – saving mental energy while making it easier to stay on task with your work.
Keep a To-Do List
Establishing a to-do list can help you become more efficient at time management. A task manager app, journal or even the back of an envelope are all excellent ways of keeping track of tasks you must complete – what matters most is simply recording them!
Be sure to include in your to-do list daily responsibilities and goals for your business, such as responding to emails or phone calls, attending team stand-ups and other tasks that fall within its scope of daily operation.
After that, add items that are more essential to achieving your goals, like creating a website or conducting research for your company. Adopt the “eat that frog” philosophy: begin with difficult or urgent tasks first as this will encourage you to continue until all high-level priorities have been completed.
While multitasking may make us feel productive, it often has the opposite effect. Instead of attempting to accomplish multiple tasks simultaneously, try scheduling each type of activity into its own time block so each gets the appropriate consideration and is completed more quickly.
Establish a schedule to manage email, texts and daily team meetings before dedicating the rest of your day to tasks that require focus.
Maintaining an optimal work-life balance can be challenging, but it is crucial for success. Starting by defining your business culture is a good first step toward making this possible; then save time during each day by working smarter; you’ll become more productive while producing quality work.
Schedule Time for Rest
Though it might seem counterproductive, scheduling time for rest and relaxation can actually boost productivity. Studies show that people who feel well rested and satisfied with their work tend to be more successful at it.
Time-blocking can help ensure that you’re not working too hard by breaking up large chunks of information into manageable chunks and chunking them up for easier memorization. Apply this same concept with daily tasks so they stay on task!
If you prefer mornings, set aside your best hours for getting the most pressing tasks completed. In the afternoon when you feel sleepy, set aside time to tackle less-concentration-requiring tasks (invoices or paperwork). That way, not only are the essential ones complete but you also allow yourself some respite from your workday.